Briefly Stated: How to Have Appealing Appointments

Again we chat on the “Life” side of things.  (We will return to the “Law” side soon enough….I promise.)  LIfe is busy.  School, kids, work, church, family, recreation, travel, and many other things can have us moving in many different directions over the course of a day.  Keeping it all together can sometimes be tough.  My youngest brother is good about making daily “to-do” lists and using them to focus his day.  I do something similar on my Windows phone and/or a handwritten daily note in a small notebook that remains in my work bag.  Find a system that works for you and begin developing a good habit of checking in with your list to stay on track.

One vital feature of managing one’s time is setting appointments and meetings.  In other words, scheduling when you can get things done.  Time is valuable and when you set a meeting, appointment, or other engagement with someone you should try like the dickens to keep it and be on time.  No-shows are often charged a fee by doctors’ offices because the time alloted for the no-show appointment is a time slot that could have otherwise been filled.  The doctor cannot get that time back so someone—the no-show—may be held responsible for this loss.

An appointment is essentially you borrowing someone else’s time and attention and there is an intrinsic value to this availaibility.  So when you set an appointment with a doctor, lawyer, or anyone else follow these simple rules:

1.  Confirm the appointment in your calendar, day planner, or other daily recordkeeping system you employ.  DO NOT rely on someone contacting you to confirm your appointment.

2.  Gather all the information and things you will need for your meeting or appointment.  It would be a waste of time for you to appear at a meeting lacking that important document or item of information.

3.  Obtain the address and any directions for the location of your meeting or appointment.  Trying to figure it out on a GPS device or on your mobile phone while traveling could be dicey.  Be sure to also obtain a contact phone number for the person with whom you will be meeting.

4.  If you cannot make the appointment provide a courtesy call (preferably beforehand, if possible) to cancel and reschedule.  If the proverbial shoe was on the other food wouldn’t you want the same courtesy?  And if you will be more than about 15 minutes late you should call and alert the person.  Again, a matter of courtesy.

Thanks for setting aside a few minutes to read this post.  Now back to your busy life…and your next appointment…..


1 Comment

  1. Gabriel Zeller

    John, I really liked this post! Thank you for sharing.

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